Payment and cancellation terms
Our standard payment terms are 30 days. For membership, if we do not receive your payment by then we may cancel your membership application or renewal.
Payment must be made by the date of the event.
If you require an invoice, please ensure you book your place a minimum of two weeks before the start date of the event. After that we will only accept payment by credit card or PayPal.
If you require an invoice for your membership or an event, we can issue this for you: just select the ‘Request invoice” at checkout. If you are booking onto an event or conference, please ensure you book your place a minimum of two weeks before the date. After that we will only accept payment by credit card or PayPal.
Want to pay by credit card but can’t pay now? No problem! You can pay against an invoice by credit card (or PayPal): we will send you a link to do so. As you follow the online booking process – select the payment option at checkout “Request invoice”. If you need us to add a payment reference or purchase order number to the invoice – just add it in the “Additional information” section when confirming your billing details at checkout. You’ll receive your invoice by email once we have accepted your booking. You can pay for your ticket by BACS, or online with a credit or debit card. Please note we no longer accept payment by cheque.
We know things happen and that sometimes you can’t come to an event or conference. If you are unable to come, you can pass your ticket on to a colleague, but if they are not an AVM member they will need to join AVM. If they don’t, they will be charged at the non-member rate.
If you have to cancel your place at an event or conference, please let us know in writing.
- Cancellations received more than 20 days before the start of the event, regardless of date booked, will incur a 25% cancellation charge, whether the place has been paid for or not,
- Cancellations received 19–0 days before the start of the event, regardless of date booked, will incur a 100% cancellation charge, whether the place has been paid for or not.
AVM will not accept liability for people unable to attend an event or conference due to circumstances outside our control, such as travel disruption, work commitments, illness, or other personal commitments. Where circumstances force AVM to cancel an event or conference, the liability of AVM shall be limited to a refund of any fees paid for tickets to that particular event. AVM is not liable for any consequential loss, such as travel costs you may incur.
Terms and conditions for events and conference
If you are an AVM member, you need to be logged in to be able to buy event or conference tickets at the member rate. We reserve the right to re-issue an invoice at the non-member rate if you are not a member at the time of booking.
L&D organisational package holders are limited to five tickets per organisation for an L&D event, and 10 tickets per organisation for AVM’s annual conference. If you would like to make a bulk order, please get in touch.
Buying for colleagues?
If you are buying tickets for colleagues you can only buy tickets at the member rate for them if they are currently members.We reserve the right to re-issue an invoice at the non-member rate if they are not a member at the time of booking.
You can join AVM online now to qualify for your event or conference discount. As long as your application is submitted, you can purchase tickets for our events at the member rate. You will need to complete your membership payment, otherwise you will be liable for the non-member price for the event.
Individual membership is not transferable.
AVM is committed to providing access to our events for everyone. We aim to hold all our events at venues that are wheelchair accessible. If you have specific requirements to ensure you can fully take part in an event, please let us know when you book, or as soon as you can.
If you require a personal assistant, carer or BSL interpreter to attend the event with you, they are very welcome, and their place will be free. Please email firstname.lastname@example.org to arrange this. If you require us to source a BSL interpreter for you, please let us know at time of booking, or at least one month in advance.
AVM tries to ensure all dietary requirements are provided for, and commits to providing a menu that includes vegetarian and vegan options. Please let us know if you have specific dietary needs at the time of booking, or as soon as possible.
Whilst the programme is correct at time of going to press, AVM reserves the right to change details of an event without notice. Alterations may occasionally be necessary due to circumstances beyond our control.
Views expressed by speakers are their own. AVM disclaims any liability for advice given, or views expressed, by any speaker at the event or in any documentation provided to delegates.
Professional photography and video production may be taking place at the event, and these images may be used on future promotional and training materials for AVM members. Please let a member of the AVM team know if you do not wish to be featured.
On the day of the event the delegate list (name, job title and organisation only) may be shared with attendees to facilitate networking. If you do not want your details in the list, please let us know at least three weeks in advance of the event. This delegate list should not be used for sales to our delegates, either during or after the event.